Privacy Notice – Business Help UK Ltd

Last Updated: 4 March 2026

Business Help UK Ltd (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, and safeguard your personal data when you engage our services or visit our website.

We operate in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Business Help UK Ltd
Registered Address: 2nd Floor, 138 South Street, Romford, RM1 1TE
Company Number: 05372257
ICO Registration Number: ZA062237
Contact Email: info@bhukgroup.com
Phone: 01708 706 142

We are the Data Controller responsible for your personal data.

2. Personal Data We Collect

We process personal data to provide accounting, payroll, tax advisory, wealth planning, self-assessment, VAT, year-end accounts, and CIS services.

Client Data

• Full name, title, date of birth, and contact details (address, email, phone)
• National Insurance Number (NI) and Unique Taxpayer Reference (UTR)
• Bank account details and payment information
• Income, employment, and business financial data
• Company records, VAT registration numbers, and CIS records
• Payroll data for employees, including salary, tax, and NI contributions
• Beneficial ownership and directorship information

Identity Verification / AML

• Passport or driving licence
• Proof of address
• AML-related documentation as required by law

Website & IT Data

• IP addresses, browser type, operating system
• Analytics and cookie data for improving website experience
• Communication logs (emails, forms, telephone recordings if consented)

3. How We Collect Data

• Directly from clients through onboarding forms, engagement letters, and emails
• From publicly available sources (Companies House, HMRC records)
• Via website forms and cookies
• From third-party software providers for accounting and payroll

4. Lawful Basis for Processing

We rely on the following legal bases under UK GDPR:

• Contract: To provide accounting, payroll, VAT, CIS, self-assessment, and wealth planning services.
• Legal Obligation: To comply with HMRC, Companies House, and AML requirements.
• Legitimate Interests: To run and improve our business, prevent fraud, and manage risk.
• Consent: To send marketing communications, newsletters, or promotional offers.

5. How We Use Your Data

We use your personal data to:

• Prepare accounts, payroll, tax returns, VAT returns, CIS submissions, and self-assessments
• Provide financial and tax advisory services
• Conduct AML checks and verify identity
• Communicate with you regarding your business and our services
• Improve our services, manage our business, and ensure compliance
• Send newsletters or marketing materials (where consent is given)

6. Who We Share Data With

We may share your personal data with:

• HMRC and other tax authorities for filing tax returns and compliance
• Companies House for statutory filings
• Cloud accounting and payroll software providers (e.g., Xero, QuickBooks)
• IT and data hosting providers
• Professional advisers (legal, insurance, pension providers)
• AML verification providers
• Third-party service providers only to fulfil contractual obligations

We do not sell or trade your personal data.

7. International Data Transfers

Some of our service providers may store or process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by the UK Government
• Standard Contractual Clauses (SCCs)
• Other legally recognised mechanisms

8. Data Retention

We retain your personal data according to legal, regulatory, and contractual requirements:

• Client accounting records: Minimum 6 years after the end of engagement
• Payroll data: 6 years
• AML verification documents: 5 years after end of relationship
• Marketing and newsletter data: Until consent is withdrawn
• Recruitment data: 6–12 months

After these periods, data will be securely deleted or anonymised.

9. Data Security

We implement technical and organisational measures to protect your data, including:

• Encryption of digital records
• Secure cloud storage
• Multi-factor authentication and access restrictions
• Staff confidentiality agreements and data protection training
• Regular monitoring and security audits

10. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccuracies
• Request erasure (where legally permissible)
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent for marketing communications

To exercise your rights, please contact us at info@bhukgroup.com

11. Complaints

If you are unsatisfied with our handling of your personal data, you may:

1. Contact us at info@bhukgroup.com
2. Lodge a complaint with the Information Commissioner’s Office (ICO):
   • Website: https://ico.org.uk
   • Helpline: 0303 123 1113

12. Cookies and Website Tracking

We use cookies to enhance your browsing experience, including:

• Essential cookies for website functionality
• Analytics cookies to understand website usage
• Marketing cookies (only with your consent)

You can manage your cookie preferences through our cookie banner or your browser settings.

13. Updates to This Privacy Notice

We may update this Privacy Notice periodically. The “Last Updated” date at the top indicates when changes were made. We recommend checking this page regularly.

Business Help UK Ltd is committed to protecting your privacy and ensuring your data is handled securely, responsibly, and in full compliance with UK law.

 

For website if needed

Privacy Notice (Summary)

Business Help UK Ltd respects your privacy and is committed to protecting your personal data. We collect and process information such as your name, contact details, financial and tax information, and employment records to provide bookkeeping, payroll, tax advisory, wealth planning, VAT, year-end accounts, self-assessment, and CIS services.

We may share your data with HMRC, Companies House, cloud software providers, and professional advisers only as needed to fulfil our services. Your information is stored securely for a minimum of six years in line with legal and regulatory obligations.

You have rights under UK GDPR, including access, correction, erasure, and objection to processing. For full details on how we use your data, your rights, and our security practices, please read our full Privacy Notice.

Contact us at info@bhukgroup.com